No More Projects


In any productivity system, the standard unit of progress is projects.

In a project-based system, you typically work on 1-3 projects in parallel and move them to completion within a short time frame (weeks to months).

This provides enough momentum to keep moving forward through milestones, outcomes, and ultimately achieving goals.

Your hidden workload

The problem is that tracking projects is not a real representation of your true workload.

There's a hidden layer of workflows that are done at the same level but are not tracked.

Things like recurring routine projects that are:

  • Too large to be tasks
  • Too small to be projects
  • Similar in properties to be grouped together.

They exist in their own world.

For example:

  • Sales CRM: A pipeline of sales operations
  • Content Production: A workflow of content pieces
  • Product Development: A series of product versions

All these items are treated as projects in the moment, as they compete for your attention, energy and resources with projects. But they cannot be grouped with projects as they have different properties, scope, and recurrence.

Programs vs Projects

So how do you track Series?

In order to solve this issue, I created one section that contains both projects and series. It's called Programs.

At any point in time, you can visualize your active projects, content, sales, products, trips, taxes.

This allows you to visualize 100% of your workload in a simple easy way.

The Big Picture

This integrates perfectly in the PARAGON model:

1. Programs: projects and series

2. Areas: categories and processes

3. Reference: apps and systems

4. Assets: topics and documents

5. Goals: short term goals

6. Overview: long term vision

7. Northstar: purpose and values

This system comprehensively manages all timelines within your control, ensuring nothing is overlooked.

So now you can use this system to organize your own information in Notion without worrying about missing any timescale, from short-term (days) to long-term (lifetime).

Elite Digitalist

Digital Life Management

Read more from Elite Digitalist

A new week is here, which means a new chance to get everything in sync. Today, instead of providing a template, I want to discuss a meta folder I always keep handy. This folder offers quick access to all the items that don't fit neatly into any specific life area. I call it the Reference folder. An overlooked issue in the world of systems is the absence of a constant reference point, similar to the "You are here" arrow on a map. Without this clear reference, it's impossible to navigate your...

Digital modernity is the biggest threat to the human condition as we know it. Modern life is becoming more digital, which makes it different in kind and degree than the past. Mechanical Overload The difference is the mechanization of our lives has become essential for basic survival: Work 40+ hours, assess career options, and compare rates for savings. Plan, cook weekly meals, maintain health, ensure sleep, and stay informed about health. Maintain hygiene and home, consider renovations, plan...

Beginner productivity advice goes like this: Do one thing until it’s finished. You do that for a while and it works. As you expand your work and progress to an intermediate-level digitalist, you start to notice that many of your projects are frequently delayed, often due to waiting on something or someone. Roadblocks We encounter roadblocks constantly, such as communicating across different time zones, awaiting approvals, and managing emails. If you rely solely on beginner-level methods, your...